Fuel cards, made clear
From choosing a network and setting card controls to refuelling, invoicing and ongoing support, see the complete Greenarc fuel card journey.
The complete journey
The right setup starts with the way your business operates. Each stage turns that detail into a practical card arrangement, then keeps it useful after rollout.
Discover
Start with the useful detail: vehicle types, regular routes, fuel or charging needs, estimated use, preferred sites and what your finance team needs to see.
Your move
Share your fleet mix, routes and priorities.Greenarc's role
Turn that operating picture into a practical card brief.Compare
The largest network is not automatically the best fit. Greenarc compares suitable products against the places your drivers travel, the vehicles they use and the controls you need.
Your move
Confirm the locations and brands that matter most.Greenarc's role
Explain the trade-offs and recommend a card or card mix.Apply
Provide the business, account and expected-use information needed for review. Greenarc then confirms the proposed setup, any further information required and your account-specific terms.
Start secure applicationYour move
Provide accurate business and account details.Greenarc's role
Review the application and confirm the next steps.Configure
Cards can be referenced by driver, vehicle, department or another clear identifier. Depending on the selected product and account, available controls can include PIN use, purchase restrictions, limits and site rules.
Your move
Choose labels, users and sensible operating rules.Greenarc's role
Confirm which controls the selected card supports.Refuel
At a participating forecourt, the driver presents the card and follows the relevant PIN or authorisation process. The purchase is charged to the business account rather than becoming a personal expense claim.
Your move
Give drivers a clear card-use and route policy.Greenarc's role
Support rollout and help resolve account questions.Review
Greenarc customers benefit from consolidated HMRC-compliant invoicing, practical usage reporting and insight, 24/7 access to The Arc app, and dedicated account management after rollout.
Your move
Review usage, exceptions and changing route needs.Greenarc's role
Provide ongoing support and market insight.Day to day
A good fuel-card setup should work for every person who touches it, without adding another layer of unnecessary admin.
For drivers
For fleet teams
For finance
Powered by partnership
Greenarc combines practical fuel and network insight with dedicated account management, helping customers stay informed as routes, markets and fleet needs change.
Controls and security
Different card products support different rules. Greenarc confirms what is available for your chosen network and account before the cards are configured.
Add a clear authorisation step for drivers using supported cards.
Label activity in a way that makes sense for your operating model.
Confirm the products and transaction rules available on the chosen account.
Use supported limits and locations to reinforce your fleet policy.
Useful answers
The team can confirm product-specific details once they understand your fleet and routes.
The best fuel card depends on your fleet size, vehicle types, driver routes and preferred fuel stations. Greenarc helps businesses compare fuel card options to find a suitable solution for their operational needs.
Compare fuel cardsFuel card networks can include selected Shell, Esso, BP and Texaco sites, supermarkets and motorway locations across the UK. Acceptance depends on the card selected, so check the live network before relying on a particular site.
Fuel cards can give businesses greater visibility and control over fuel spend through account pricing, simplified reporting and more informed fleet management. Actual costs depend on the chosen card, usage and market conditions.
Yes. Fuel cards can help businesses of many sizes simplify administration, improve fuel tracking and manage driver spending more effectively. Account availability remains subject to the relevant application and approval process.
Selected fuel card networks include motorway fuel stations and HGV-friendly locations across the UK. Current acceptance varies by network and should be checked for the journeys that matter to your fleet.
HGV fleets often benefit from truck-focused networks with strong motorway and trunk-road coverage, suitable canopy clearance and commercial-vehicle facilities. Greenarc can compare the options against your regular routes.
Some fleet-card solutions include public EV charging access, helping businesses manage conventional fuel and electric charging within a more joined-up account and reporting process.
Fuel cards provide consolidated, itemised invoices that can help businesses simplify administration and VAT record keeping. Your finance adviser should confirm how the records apply to your organisation.
Fuel cards can include controls such as PIN protection, spend limits and product restrictions. Available security settings depend on the selected card and account configuration.
Once an application has been approved and the account setup confirmed, cards can usually be issued and dispatched promptly. Timescales vary by product and application.
Start the secure applicationGreenarc combines nationwide fuel card options with insight-led support, practical fleet tools and a consultative approach designed to help businesses operate more efficiently.
Ready for the next step?
